Is there anything more tedious than paperwork? It’s astounding how many schools still use the outdated practice of printing off a plethora of forms, sending them out to be filled in, and then cross their fingers in hopes of getting them back. If we expect our students to practice 21st century skills, then we need to as well. If they aren’t already, schools need to automate their everyday processes for more efficient daily operations conducive to smooth-running, working and learning environments.
Schools in general are very paperwork-heavy. In the past, filing away form after form for each student in each year of their education lead to thick folders that spilled out of filing cabinets. Automating these forms allows teachers, parents, and administrators to instantly pull up what they need and keep everything in a neat, tidy, electronic file.
If you or your school has yet to adopt these practices, you may not know where to start. Here are some of the most useful processes to automate:
Gone are the days of sending a student to the office with the day’s attendance on a piece of paper. Taking attendance electronically allows the teacher to quickly submit class attendance with a timestamp and date. In some programs, the teacher can even mark if a student is tardy, if they have a note for an absence, if they are out of class for a band or chorus lesson, etc. Automated systems also gather information on attendance and form statistics for each class, grade, or student.
Ordering for School Gear, Graduation Items, Yearbooks, etc.
It’s just an undeniable truth that order forms tend to get lost. When your school is selling sweatshirts, tee-shirts, and other paraphernalia, it’s much easier for your customers to order online. Same goes for graduation gowns, caps, tassels, and yearbooks. No more discerning whether you are reading a “1” or a “7” or having to send the form back to the parent because they didn’t fill in an important section. It also assures that all orders will be received instead of just the ones that students return.
Time Off Requests:
Instead of hoping a paper copy doesn’t get lost in transit, completing it electronically can give you immediate feedback while keeping your request on file. It eliminates worrying about your PTO and keeps all of your absences right where you and your administrator can see them. If your principal denies your request, it will be kicked back to you with a reason, which you can then either accept or try to combat. When a request is approved it will then be sent to HR, completing the workflow.
Maintenance or Tech Requests:
A tech glitch or maintenance failure can throw off an entire lesson, so we obviously want it fixed as soon as possible. Entering the issue you are having in an online form that is sent directly to your tech guy or custodian is much easier than having to call the main office and tracking them down. It’s also much more efficient because the maintenance person can see if the issue has been taken care of, and then they can confirm when it has been resolved.
Vacation or Transportation Requests:
The thought of planning and organizing a field trip is enough to give anyone a headache, but it doesn’t have to be that way. Automating this process allows you to do things like send and receive permission slips electronically, request busses and chaperones, receive medical information on students, etc. It makes it a lot easier to make sure you have everything when you can access it from your phone or tablet, rather than lugging an overflowing bag of papers to leaf through.
Read our previous blog post discussing how to encourage parents to participate in new technology here
To learn more about Script and how to streamline your K12 school processes such as field trips, aftercare, parent purchases, digital permission slips, please feel free to book a demo at www.scriptapp.com
This article is written by Lauren Bubb, an English Teacher at Frankfort-Schuyler Central Schools
To reach Lauren, please contact here.